Cash flow vs Trial Balance. Which one to trust?

Cash flow and Trial balance are two different yet connected terms that are familiar to everyone involved in the business. Discussions have been going around for a very long time to decide which is better or which one to trust. Take another look at both before moving on to conclusions based on the knowledge you already have. 

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Cash Flow 

The simplest definition of cash flow is the movement of money into and out of business. A cash flow statement is a financial report that notes the sources of income and expense details of the company in each period. The income is categorized as Cash inflow while the expenses are generally called outflows. It is as important as any other financial statement. 

  • Sales revenue 
  • Interests from investments 
  • Other investments 
  • Royalties 
  • Licensing agreements and more.  

A cash flow statement provides a detailed image of the company’s performance for the period. It also assists in; 

  • Study of liquidity and solvency 
  • Position of cash 
  • Allocation of cash 
  • Short and long-term planning 
  • Efficient cash management 
  • Comparative study 
  • Analyzing cash flows from different activities separately.  

The cashflow report also consists of operating, Financing, and investing activities. Inflow and outflow are the subparts of operating activities.

Trial Balance 

Trial balance is a report that shows the balances of each general ledger account in the company. Also, it is to be noted that a trial balance is not a proper financial statement, but it aids as the base in preparing the same. The accounts shown on a trial balance include: 

  • Assets 
  • Liabilities 
  • Equity 
  • Revenues 
  • Expenses 
  • Gains
  • Losses 

A trial balance is different from a general ledger. While the general ledger reflects all the transactions by the account, the trial balance shows only the account totals. Separate transactions are not mentioned in a trial balance. It is prepared only for internal use only.  

Uses of Trial Balance 

  • Trial balance statement assists in identifying the balance of debit and credit entries in the general ledger.  
  • Any possible errors can be identified and rectified.  
  • Additionally, it also helps in making the necessary adjusting entries to the general ledger.  
  • Trial balance is used as a basis for preparing financial statements.  

Cash Flow or Trial Balance? 

The Cash Flow statement is a record of the inflow and outflow of cash in the company. It aids in understanding and analyzing financial performance, which in turn assists in financial planning and influences making the right decisions. The trial balance is an overall record, and it is not even a proper financial statement.  

In conclusion, cash flow statements help companies better in finance-related matters.  
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Top 5 SME Essentials

“The biggest mistake a small business can make is to think like a small business.” 

Are you an SME owner, a business partner, or someone with a business dream? Learn about how to build a business from scratch using a few essential things.  

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No matter the size of the company, whether small, medium-sized, or large, the basics must always be managed in the same manner. It is the duty of business owners to take caution in all areas of their enterprises in order to ensure their expansion.  

Big businesses employ more people and separate teams for each purpose. This may not be the condition of SMEs. The majority of SMEs have a small workforce, and one employee may be looking into several items simultaneously.  

Small and medium-sized businesses, or SMEs, are expanding everywhere. Although it is simple to start something, managing it and improving it is more challenging. From the beginning, there are a million things to take care of. 

Top 5 SME essentials 

Laptop/ Desktop 

A laptop/ desktop is as necessary as you need a pen or pencil to write. Even while smartphones can now perform many computer-related tasks, owning a PC is still recommended. The files can be accessed by everyone concerned without compromising your privacy. When compared to a mobile phone, it also has more storage.  

Business Plan 

Every stage of growth requires a plan. You must have answers to numerous Whats, Hows, Whys, and other questions. First, decide on your business concept and develop a workable plan that will enable you to work without stress.   

Market Analysis 

Finding evidence for a market segment that can be exploited is, to put it simply, the goal of market analysis. For instance, if you want to start a furniture company, you need to find out what the market needs and what is missing from the market. It helps you gain more knowledge about your competitors and potential clients.  

A close-knit team

The power of teamwork is not something that needs to be explained here because you know it already. Make sure you handpick your team members, whether there are two of you or 200. A diligent, reliable team can accomplish great things.  

Accounting Software 

Accounting Software? Do you think that it is a luxury for an SME?  

Having an expert accountant on board might stop you from using accounting software, which is common. Accounting software for your company is strongly advised, even if you are an accountant yourself. Compared to people, technology tends to make fewer mistakes.

You may come across various options while looking for the ideal software. It is up to you to choose the best one for your company’s requirements.  

Accounting software is used for more than just bookkeeping; it also helps with tax computations, inventory management, payroll management, record keeping, and other tasks. You are liberating yourself from your office by employing software for all these functions.

Keep your business close to you even when you go out of the station.  

Why only these 5? 

There are countless additional elements and activities that are crucial to every organization. These are also the five most fundamental requirements that must be set up even before a business idea manifests itself. You can move on with confidence in finding a location, inventory, etc. after these are in place.  

Success does not happen overnight; it is a result of your hard and smart work. Never compromise on the quality of your work according to the size of your business.  

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What is the importance of Bank Reconciliation in Business?

You might have heard the term ‘Bank reconciliation’ multiple times but did not bother to go in-depth to find out what it is. If you are someone who is in the business game or who is interested in such details, you might know this. Let us see what it is and how it helps in your business in the simplest way. 

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Bank Reconciliation: Definition 

Bank reconciliation is the process of identifying, comparing, and matching your financial records and bank statements. Your company’s financial records must match its bank statements. Any discrepancies in it may lead to errors and complications.  

How does Bank Reconciliation help in business? 

Reduces the chances of errors 

Reconciliation helps you to detect common accounting errors. There are chances for you to mention unpaid invoices as paid and so on. Such errors in calculation, addition, and subtraction can be detected and avoided using reconciliation statements.  

Supports you in making financial decisions 

Referring to your bank statements or account books separately cannot help you to summarize your transactions and balance. Even if you forget to enter any transactions to your account book, bank reconciliation statements might help you figure out the correct balance. Thus it supports making the right financial decisions. 

Prevents theft from your account 

As you use multiple methods of payment, you are prone to bank-related thefts. There are people who steal money from your accounts without any cards or cheques from you. But, any such unauthorized transactions and issues can be easily identified using reconciliation statements.  

Is it necessary to reconcile your records? 

Yes, reconciling your records is as important as anything else related to it. Imagine you have a profit of AED 50,000 in a month, and it is shown in the financial records, but your bank statement says that you have AED 47,000 only. There is a difference of AED 3000. While doing business you cannot be ignorant about even a single penny leaving or coming into your account. 

Bank reconciliation statements enable you to summarize your banking and financial records. They verify that the payments and cash collections have been processed or not.

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